What You Need to Know: Transition Plan for Automotive Materials Service Providers Including: Transporters, Processors and Municipalities

Purpose

To assist transporters, processors and municipalities with the transition from Stewardship Ontario to Automotive Materials Stewardship for the management of used antifreeze, oil containers and oil filters.​

Background

The Automotive Materials Stewardship (AMS) industry stewardship program for the management of used antifreeze, oil containers and oil filters launches on April 1, 2017. AMS will assume the entire reverse supply chain for the recycling or safe disposal of used antifreeze, oil containers and oil filters (Automotive Materials) from Stewardship Ontario.
AMS will procure transportation and processing services under the Automotive Incentive Program (AIP). Transporters and Processors who participate in the AIP pick-up, transfer or process Automotive Materials once collected from municipal depots, automotive service centres or other waste generation sites.
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​To read more about AIP, find out how you can register for the program, or to access specific information for existing providers to AIP, see the Automotive Guidebook.
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To find out how to submit your Transporter or Processor Reports read our Reporting Guide for Approved Transporters and Processors.
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In addition, many of Ontario’s municipalities have chosen to give their residents the opportunity to dispose of Automotive Materials at permanent Depots (year-round or seasonal), at special one day collection Events, or both.
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Reporting and Payment

a) Automotive Incentive Program

AMS will use the same AIP zones and incentive rates, including fuel surcharges, currently used by Stewardship Ontario. The zones and rates are available on our website.
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Under the AIP, once materials are collected from automotive service centres or municipal depots, a service provider may submit a claim to AMS via the WeRecycle portal​

b) Municipal Events:

Municipalities that operate Events are paid an all-inclusive flat rate per tonne collected:​
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  • $1,100 per tonne if located within five hours of the service provider
  • $2,200 per tonne if located more than five hours from the service provider
  • $200 per tonne if delivering the automotive materials to a depot for consolidation prior to transportation

​​The payment rate is for all collection and post-collection activities, including but not limited to promotion, event mobilization and logistics, staff time for receiving and packing automotive materials, transportation, processing, administration and reporting.
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​Municipalities are responsible for securing a service provider from AMS’s Approved Transporters and Processors list, which can be found here.
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Automotive Materials collected during an approved event occurring prior to April 1, 2017, are to be reported to Stewardship Ontario.
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Automotive Materials collected during an approved event occurring on or after April 1, 2017, are to be reported to AMS. Pressurized Containers and Single-Use Batteries will continue to be reported using the SO reporting event contract.​

c) Municipal Depots:

Depots mostly operate at municipal waste transfer stations, but could also be at other municipally or privately operated locations.
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​Depots receive payment for each hour of operation:

  • ​The payment rate is for all collection-related services, including, but not limited to, staff time for receiving and packing materials, facilities, overhead, administration and reporting
  • The number of hours and the hourly rate are detailed in the agreement between AMS and the municipality
  • AMS pays transporters and processors directly for the automotive materials collected through the Automotive Incentive Program (AIP)

As of April 1, 2017, AMS will issue regular monthly depot payments for automotive material collection and handling to municipalities that have executed services agreements with AMS. Payments will be issued automatically. No reporting is required.
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As of April 1, 2017, Stewardship Ontario’s depot payments will be issued at a revised hourly rate, as previously communicated by Stewardship Ontario.​

Transition Steps

Below are the steps that need to be taken in order to transition as a service provider or municipality from Stewardship Ontario to AMS. Please review carefully and if you have any questions please contact us at 1-888-575-4870 or serviceprovider@autostewardship.ca.

Reviewing this information and taking the steps outlined below will ensure a smooth transition for all.

  1. Registering as a Service Provider to AMS
  2. Creating a new AMS WeRecycle Reporting Account
  3. New Reporting Contracts
  4. Submitting a Claim for Payment
  5. Submitting Claims for Services before April 1 and on or after April 1, 2017
  6. New Evaluated Receipt Settlement
  7. Establishing New Collection Sites​

1. Registering as a Service Provider to AMS​

Service Providers currently approved to operate under Stewardship Ontario’s AIP are pre-qualified as AMS service providers, but are still required to complete and submit an Agreement and provide proof of insurance before reporting and receiving payment for any collection or processing activities. The AMS Post-Collection Services Agreement will be sent to qualified transporters and processors. For more information, please contact operations@autostewardship.ca.

2. Creating a New AMS WeRecycle Reporting Account​

Once you have received approval from AMS to continue as an Automotive Incentive Program (AIP) service provider you will need to create a new AMS account on the WeRecycle Portal. To create a new account, please contact us at 1-888-575-4870 to receive a user ID and temporary password.
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With your new AMS User ID and temporary password, login to the WeRecycle Portal and take the following steps:

  1. Change your password as prompted
  2. Verify your account information
    1. Under contact management verify user contact details
    2. Set up secondary contact as needed
    3. Verify contract number(s) in the Report Activity section

Once your AMS account is set up you can submit a claim.
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Please note: Your Stewardship Ontario Portal ID cannot be used for AMS reporting.​

3. New Reporting Contracts

Contracts for Used Oil Filters, Used Oil Containers and Antifreeze in Automotive Containers:

Once approved as a service provider and having created a new AMS WeRecycle account, a reporting contract will be issued for the transportation and processing of used oil filters, used oil containers and antifreeze in approve automotive shipping containers (i.e./ drum). These materials are to be reported in actual kilograms.​

Contracts for Bulk Antifreeze:

A separate contract will be issued for service providers transporting and/or processing bulk antifreeze. Antifreeze may be measured and reported in litres if the volume can be accurately measured. Estimated volumes are not permitted.
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4. Submitting a Claim for Payment

To submit a claim, service providers must upload a claim submission via the WeRecycle Portal referencing their AMS Bill of Lading (BOL) form that documents the collection and transportation of AMS material and clearly shows:

  • Date of collection/transportation
  • Address of originating site
  • Address of drop-off site
  • Weights & types of materials collected

​Service Providers must provide AMS with a copy of the shipping manifest(s) with respect to the Automotive Materials and any additional back-up/supporting information reasonably requested by AMS to verify the accuracy of the Claims Submissions from time to time. If requested, please submit BOL’s and other supporting documentation to serviceprovider@autostewardship.ca.
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All approved transporters and collectors will receive an initial BOL shipment from AMS. AMS will accept the use of Stewardship Ontario BOLs until such time that AMS BOLS are received by the service provider. AMS BOLs will be shipped out during the final week of March.
All subsequent requests for BOL box shipments should be submitted to serviceprovider@autostewardship.ca.
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5. Submitting Claims for Services before April 1 and on or after April 1, 2017

AMS launches on April 1, 2017. All collection, transportation and processing claims, including events or pick-up prior to April 1, 2017 must be submitted to Stewardship Ontario through the WeRecycle Portal using your current Stewardship Ontario transportation or processing contract.

Claims for any material collection, transportation or processing on or after April 1 2017 must be submitted to AMS through the WeRecycle Portal using your new AMS User ID and login and your AMS issued transportation or processing contract.
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In order to ensure a smooth transition period, Stewardship Ontario has requested that claims with service dates prior to April 1, 2017, be submitted to Stewardship Ontario no later than May 30th, 2017.

  • During this transition period, service providers will continue to receive and review all supporting documentation before approving payment.
  • After May 30th 2017, service providers will no longer be able to reporting Automotive Materials through the WeRecycle Portal.
  • Any subsequent submission(s) must be directed to Stewardship Ontario for approval.​

6. New Evaluated Receipt Settlement

Under the AMS program, invoices are not required. Instead, AMS will use Evaluated Receipt Settlement (ERS), a procedure for the automatic settlement of purchase orders. By using a system generated number, payments are automatically released for approved purchase orders resulting in timely payments to vendors and the elimination of invoice variances.

7.Establishing New Collection Sites

Transporters may submit requests for new collection sites to siteaddress@autostewardship.ca using the site address template. An AMS Service Provider Team member will contact you within 2 business days of receiving your requests.
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Contact Us. We’re Here to Help.

AMS and SO are committed to supporting service providers through this transition period. Should you have any questions please feel to email serviceprovider@autostewardship.ca or call us at 1‑888‑575‑4870